Position: Event Management Intern
We are looking for individuals who want to gain experience in all aspects of the event planning process and running a business. Students will have the chance to learn about the industry first-hand and have high accountability as they will be given high priority, real world tasks throughout the internship.
Event Planning and Production • Assist in all aspects of planning events, working with clients, event coordination, and execution. • Assist in creating event collateral, outreach through media and social media channels, and email blasts. • Efficiently gather information on each project to achieve quality event execution • Conduct research, make site visits and find resources to help staff make decisions about event possibilities. • Propose new ideas to improve the event planning and implementation process. • Serve as liaison with vendors on event-related matters. • Candidates should have a love for special event management, a willingness to provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers. • Must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends, (eg. the night of the event). • Assist with managing on-site production and clean up for events as necessary. • Closeout all events as required. • Develop a mechanism with template for event summary to be generated for mass distribution.
1. Well documented process and procedure that any volunteer can use for any of the volunteering projects using standard open-source tools like Google Docs, Google Sheets.
2. Demonstrate this process working on a current project of the organization.
3. Make the process to be compatible and easy to use on mobile as well as a laptop- User Interface-GUI.
4. Plan the process to be upgradable for future updates and automation.
5. Prove this functionality fully functional with one of the Bay Area new proposed Events/programs - ex: Annual Banquet or Dhandiya.
*Duration: 3 Months - expected work 5-7 hrs per week.
Required Skills: MS Excel, MS Word, PowerPoint, Aptitude
Desired Skills: verbal and written communication skills
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